Role Overview
This is an excellent opportunity for an organised and detail-focused Accounts Assistant to join a busy Finance team supporting a range of projects within the infrastructure and construction environment.
The successful candidate will provide varied transactional finance and administrative support, including purchase and sales ledger processing, supplier reconciliations, intercompany recharges and payroll support. The position involves extensive use of Excel alongside a bespoke internal finance system, making strong spreadsheet skills, systems confidence and a high level of accuracy particularly important.
Reporting to the Accounts Manager, this would suit someone with previous finance or commercial administration experience who is comfortable managing multiple priorities and working to deadlines.
The client is looking to interview and appoint as soon as possible, therefore candidates available at short notice would be particularly welcomed.
Key Responsibilities
- Match supplier invoices against purchase orders, apply appropriate cost coding and process invoices accurately.
- Deal with supplier queries and complete monthly supplier statement reconciliations.
- Raise sales ledger invoices and collate supporting documentation, including timesheets.
- Maintain and update Excel spreadsheets relating to sales, projects and intercompany recharges.
- Check recharge rates and supporting documentation to ensure costs are accurately allocated.
- Provide administrative support to the payroll process, including collating and preparing relevant payroll information.
- Check and process invoices received from external payroll providers, ensuring calculations and project coding are accurate.
- Investigate and resolve invoice or payroll discrepancies with relevant internal teams.
- Retrieve consolidated supplier charges from online portals and allocate costs and recharges where applicable.
- Liaise with Quantity Surveyors regarding external client self-billing.
- Support finance processes involving VAT reverse charge and CIS deductions.
- Maintain the Finance email inbox and respond to queries efficiently.
- Maintain accurate financial records across internal databases, spreadsheets and the company’s bespoke system.
- Work closely with colleagues across Finance and wider project teams to ensure information is processed accurately and within required timescales.
Skills & Experience
- Previous experience within an accounts, finance administration or commercial administration role.
- Experience processing purchase and/or sales ledger transactions would be advantageous.
- Strong Microsoft Excel skills, including VLOOKUPs and Pivot Tables.
- Confident using Microsoft Office, databases and finance systems.
- Comfortable learning and working with a bespoke internal system.
- Knowledge of VAT reverse charge and CIS deductions would be advantageous.
- Previous experience within the construction, infrastructure or rail sector would be beneficial.
- Strong numerical ability with excellent attention to detail.
- Organised and methodical approach to workload.
- Ability to prioritise effectively and meet deadlines within a busy environment.
- Strong written and verbal communication skills.
- Good analytical and problem-solving abilities.
- Confident building effective working relationships with suppliers and internal stakeholders.
- Ability to work independently as well as part of a wider team.
- Candidates available to start at short notice would be advantageous.
Offering
- Salary: £30,000 – £35,000 per annum, depending on experience.
- Full-time, permanent position.
- Based in Coatbridge.
- Working hours: Monday to Thursday, 8:00am – 5:00pm.
- Friday, 8:00am – 4:30pm.
- Opportunity to join an established Finance team.
- Varied position covering purchase ledger, sales ledger, payroll support and project finance administration.
- Opportunity to gain further experience within the construction and infrastructure sector.
- Immediate interview availability with a view to starting ASAP.
