Murray Recruitment provides work-finding services to its clients and work-seekers. We must process personal data (including sensitive personal data) so that we can provide these services – in doing so, we act as a data controller. This is why we have asked for your personal data on this form.  When we process your personal data we must do so in accordance with data protection laws.  Those laws require us to give you a Privacy Statement to explain how we manage your personal data. Please see our Privacy Statement below.

Collection and use of personal data

Purpose of processing and legal basis

Murray Recruitment Ltd will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.

In some cases, we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

The legal bases we rely upon to offer these services to you are:

  • Your consent
  • Where we have a legitimate interest
  • To comply with a legal obligation that we have
  • To fulfil a contractual obligation that we have with you

Legitimate interest

This is where Murray Recruitment Ltd has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us.  Where Murray Recruitment Ltd has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

  • Managing the Murray Recruitment Ltd database and keeping work-seeker records up to date
  • Contacting you to seek consent where Murray Recruitment Ltd need it
  • Providing work-finding services to the you, including sending your information to our clients where you have demonstrated an interest in doing that particular type of work but not expressly consented to Murray Recruitment Ltd passing on their cv
  • Contacting the individual with information about similar products or services that they have used from Murray Recruitment Ltd recently

Recipient/s of data

Murray Recruitment Ltd will process your personal data and/or sensitive personal data with the following recipients:

  • Clients that Murray Recruitment Ltd introduce or supply individuals to for example, schools, nurseries, hospitals, care homes, local authorities, warehouses. You do not need to name each individual client.
  • Candidates’ former or prospective new employers that Murray Recruitment Ltd obtain or provide references to
  • The Recruitment and Employment Confederation (and any other trade body that you are a member of who may have access to your candidates’ data)
  • Umbrella companies that Murray Recruitment Ltd use to provide payroll solutions to non-PAYE workers
  • Other recruitment agencies in our supply chain (e.g. master/neutral vendors and second tier suppliers)
  • Murray Recruitment Ltd insurers
  • Murray Recruitment Ltd legal advisers
  • Social networks
  • Murray Recruitment Ltd IT and CRM providers
  • Any public information sources and third-party organisations that Murray Recruitment Ltd may use to carry out suitability checks on work-seekers e.g. Companies House, the Disclosure and Barring Service (DBS)
  • Government, law enforcement agencies and other regulators e.g. the Police, Home Office, HMRC, credit reference agencies

Statutory/contractual requirement

Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are:

  • Failure to supply personal data may result in Murray Recruitment Ltd being unable to represent you to prospective or existing clients in relation to securing employment.

2. Overseas Transfers

Murray Recruitment Ltd will not transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.

3. Data Retention

Murray Recruitment Ltd will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.

Where Murray Recruitment Ltd has obtained your consent to process your [personal data/ which you have provided through your CV and application form we will do so for as long as is necessary for the purpose we collect it. Upon expiry of that period Murray Recruitment Ltd will seek further consent from you. Where consent is not granted Murray Recruitment Ltd will cease to process your personal data.

4. Your Rights

Please be aware that you have the following data protection rights:

  • The right to be informed about the personal data Murray Recruitment Ltd processes on you.
  • The right of access to the personal data Murray Recruitment Ltd processes on you.
  • The right to rectification of your personal data.
  • The right to erasure of your personal data in certain circumstances.
  • The right to restrict processing of your personal data;
  • The right to data portability in certain circumstances;
  • The right to object to the processing of your personal data that was based on a public or legitimate interest;
  • The right not to be subjected to automated decision making and profiling; and
  • The right to withdraw consent at any time.

Where you have consented to Murray Recruitment Ltd processing your personal data you have the right to withdraw that consent at any time by contacting Lynsey McCormick, Murray Recruitment Ltd, International House, Hamilton International Technology Park, Blantyre, G72 0BN, telephone 01698 501130.

There may be circumstances where Murray Recruitment Ltd will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.

If you believe that any of your data that Murray Recruitment Ltd processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.

You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above

5. Complaints or Queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Lynsey McCormick, International House, Hamilton International Technology Park, Blantyre, G72 0BN, telephone 01698 501130.

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.

  • If, during the course of a temporary assignment, the Client wishes to employ me direct, I acknowledge that Murray Recruitment Ltd will be entitled either to charge the client an introduction/transfer fee, or to agree an extension of the hiring period with the Client (after which I may be employed by the Client without further charge being applicable to the Client).
  • Murray Recruitment Ltd will apply for employment references, based on the reference contact details given on this form

Cookies

We may obtain data about you from cookies.  These are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies also enable us to deliver more personalised content.

Most web browsers allow some control of most cookies through the browser settings. Please note that in a few cases some of our website features may not function if you remove cookies from your browser.

Log Files

We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic information for aggregate use.  IP addresses are not linked to personally identifiable information.

Links to external websites

The Company’s website may contains links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites.  When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information.  This privacy statement applies solely to information collected by the Company’s website.

Sale of business

If the Company’s business is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business.

Data Security

The Company takes every precaution to protect our users’ information. Data sent to and from our server is encrypted with an SSL certificate to protect whilst in transit and to ensure the information we send to you is not tampered with. Our servers are protected by advanced intrusion detection systems which actively monitor traffic and actively protect against malicious – and potentially malicious – attacks.

Only employees who need the information to perform a specific job (for example, consultants, our accounts clerk or a marketing assistant) are granted access to your information.

The Company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure and for this reason the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/ the Internet.

If you share a device with others we recommend that you do not select the “remember my details” function when that option is offered.

If you have any questions about the security at our website, you can email Lynsey McCormick lynsey@murrayrecruitment.co.uk

Changes to this privacy statement

We will update this privacy statement from time to time.  We will post any changes on the statement with revision dates.  If we make any material changes, we will notify you.

Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Lynsey McCormick, International House, Hamilton International Technology Park, Blantyre, G72 0BN, telephone 01698 501130.

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.

 

Annex A

  1. The lawfulness of processing conditions for personal data are:
    1. Consent of the individual for one or more specific purposes.
    2. Processing is necessary for the performance of a contract with the individual or in order to take steps at the request of the individual to enter into a contract.
    3. Processing is necessary for compliance with a legal obligation that the controller is subject to.
    4. Processing is necessary to protect the vital interests of the individual or another person.
    5. Processing is necessary for the performance of a task carried out in the public interestor in the exercise of official authority vested in the data controller.
    6. Processing is necessary for the purposes of legitimate interests pursued by the controller or a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of the individual which require protection of personal data, in particular where the individual is a child.
  1. The lawfulness of processing conditions for sensitive personal data are:
    1. Explicit consent of the individual for one or more specified purposes, unless reliance on consent is prohibited by EU or Member State law.
    2. Processing is necessary for carrying out data controller’s obligations under employment, social security or social protection law, or a collective agreement, providing for appropriate safeguards for the fundamental rights and interests of the individual.
    3. Processing is necessary to protect the vital interests of the individual or another individual where the individual is physically or legally incapable of giving consent.
    4. In the course of its legitimate activities, processing is carried out with appropriate safeguards by a foundation, association or any other not-for-profit body, with a political, philosophical, religious or trade union aim and on condition that the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes) and provided there is no disclosure to a third party without the consent of the individual.
    5. Processing relates to personal data which are manifestly made public by the individual.
    6. Processing is necessary for the establishment, exercise or defence of legal claims or whenever courts are acting in their judicial capacity.
    7. Processing is necessary for reasons of substantial public interest on the basis of EU or Member State law which shall be proportionate to the aim pursued, respects the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and interests of the individual.
    8. Processing is necessary for the purposes of preventative or occupational medicine, for assessing the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services on the basis of EU or Member State law or a contract with a health professional and subject to the necessary conditions and safeguards.
    9. Processing is necessary for reasons of public interest in the area of public health, such as protecting against serious cross-border threats to health or ensuring high standards of quality and safety of healthcare and of medicinal products or medical devices, on the basis of EU or Member State law which provides for suitable and specific measures to safeguard the rights and freedoms of the individual, in particular professional secrecy.
    10. Processing is necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes, which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard fundamental rights and interests of the individual.