Role Overview
The Administrator will provide comprehensive administrative support within a fast-paced office environment, managing a varied workload including invoicing, timesheet processing, reception duties, supplier administration, and general office coordination. This role would suit a highly organised individual with strong attention to detail and the ability to prioritise effectively while maintaining a professional and confidential approach.
Key Responsibilities
- Manage daily reception duties including answering calls, handling deliveries, and processing incoming and outgoing mail
- Set up and process new jobs within internal systems
- Process and archive purchase invoices on a daily basis
- Maintain filing and archiving systems including scanning and document storage
- Process weekly employee expenses and timesheets
- Issue and log sales invoices accurately
- Monitor company credit card receipts and chase outstanding documentation
- Log and maintain client remittance information
- Support ongoing data management and record maintenance
- Issue supplier remittances and assist with supplier account administration
- Coordinate subcontractor administration and related documentation
- Order and manage stationery and office consumables
- Assist with monthly meeting administration including registers, toolbox talks, and PPE records
- Provide general administrative support across the business as required
Skills & Experience
- Previous experience within an administrative or office support role
- Strong organisational and time management skills
- Excellent written and verbal communication skills
- High level of attention to detail and accuracy
- Proficient in Microsoft Office including Word, Excel, and Outlook
- Ability to multitask and prioritise workload effectively
- Professional and confidential approach to work
- Experience processing invoices, expenses, or timesheets would be advantageous
- Ability to work independently and collaboratively within a team environment
Offering
- Salary £28,000 – £35,000 depending on experience
- Working hours: Monday to Thursday 8:00am – 4:00pm, Friday 8:00am – 3:00pm
- 33 days holiday inclusive of public holidays
- Opportunity to join a well-established and busy business environment
- Supportive and collaborative team culture
- Immediate interview availability with a client keen to appoint quickly
- Office-based role in Hamilton
