Role Overview
This is an excellent opportunity for an organised and proactive individual to join a busy transport team within a growing business. The successful candidate will support the planning and coordination of daily transport operations, helping to ensure vehicles, drivers and equipment are scheduled effectively while maintaining accurate operational and compliance records.
The role would suit someone with strong administration and coordination skills who is keen to develop their experience within transport planning. Previous transport or logistics experience would be advantageous; however, full training will be provided. There are excellent opportunities for long-term development, with a clear pathway to take on greater planning responsibility and potentially progress into a Transport Manager position.
Key Responsibilities
- Assist with the planning and scheduling of daily transport operations.
- Support the allocation of vehicles, drivers and equipment to meet operational requirements.
- Review daily workloads and help coordinate efficient transport schedules.
- Monitor planned routes and transport activity, making updates to internal systems as required.
- Respond to changing priorities, delays and operational issues, communicating updates to drivers and relevant internal teams.
- Act as a key point of contact for drivers throughout the working day, assisting with queries and schedule changes.
- Ensure transport planning information and job details are accurately recorded and updated.
- Maintain driver, vehicle and transport compliance records.
- Monitor daily vehicle checks, defect reports and driver hours.
- Support timesheet processing and ensure completed job information is accurate.
- Coordinate vehicle maintenance and repair bookings while monitoring vehicle availability and downtime.
- Monitor telematics information and investigate or report discrepancies where required.
- Assist with transport reporting, KPI information and preparation for audits.
- Work closely with the wider transport and operational teams to ensure workloads are planned and completed effectively.
- Provide additional transport planning and administrative support as required.
Skills & Experience
- Previous administration, planning, scheduling or coordination experience is essential.
- Previous experience within transport, logistics, distribution or fleet operations would be advantageous.
- An interest in developing a career within transport planning and operations.
- Strong organisational and planning skills with the ability to prioritise changing workloads.
- Confident communicating with drivers and internal teams.
- Excellent written and verbal communication skills.
- Strong IT skills and confidence learning transport planning and operational systems.
- Ability to work effectively in a busy environment and respond calmly to changing priorities.
- High level of accuracy and attention to detail.
- Proactive, practical and team-focused approach.
- Ability to problem-solve and make informed decisions when schedules or operational requirements change.
Offering
- Starting salary dependent on experience.
- Full-time, permanent position.
- 37.5 hours per week.
- Working hours of either 8:00am – 4:00pm or 9:00am – 5:00pm.
- Based in East Kilbride.
- Employee discounts.
- Pension scheme.
- Employee Assistance Programme.
- Employee rewards scheme.
- Life cover.
- Ongoing training and development.
- Excellent long-term career progression within transport planning and operations.
- Opportunity to develop towards a future Transport Manager position.
