Role Overview
This is an excellent opportunity to join a well-established and growing facilities management organisation in a key administrative role.
These positions are offered on an ongoing contract basis, providing stability and the chance to play a vital role in coordinating and managing maintenance and repair works efficiently.
Key Responsibilities
- Handling incoming maintenance requests, accurately logging and prioritising tasks based on urgency
- Overseeing scheduling by coordinating engineers, subcontractors, and necessary resources
- Maintaining up-to-date records and tracking ongoing and completed works
- Assisting with procurement through raising purchase orders for materials, equipment, and subcontractor services
- Acting as the first point of contact for clients, engineers, and subcontractors, ensuring clear and professional communication
- Monitoring job progress to meet deadlines and proactively managing any delays
- Supporting reporting by compiling information on job completion, performance, and service delivery
Skills & Experience
- Proven experience in a similar administrative role, ideally within facilities management or a related sector
- Strong organisational skills with the ability to manage multiple priorities effectively
- Excellent communication skills, both verbal and written
- Confident using job management systems, databases, and Microsoft Office applications
- High attention to detail for accurate data entry and record keeping
- Ability to work under pressure in a fast-paced environment
- Proactive, solutions-focused approach with a commitment to excellent service delivery
Offering
- Ongoing contract, based in Lanarkshire
- Monday to Friday, 40 hours per week (varied shifts between 8am – 5pm)
- Salary up to £27,000 per annum
- Immediate start available
